Please fill in the form so that all information is up to date for the Photo Shoot to be able to be booked. If the Photo Shoot is for more than 6 people please make Sarah Dutton aware.

All information taken is used only by Sarah Dutton Photography




Sarah Dutton Photography reserves the right to use any photograph in any form such as, but not limited to, advertising, reproduction and copyright. All images are copyrighted by Sarah Dutton Photography, even those you purchase. Any copying, scanning, editing, altering or reproducing if any images is strictly prohibited unless otherwise agreed upon in writing by Sarah Dutton Photography. Print-screening images from this website or your proofing gallery without paying for them is also against the law. All offenders will be prosecuted accordingly. Due to the custom nature of photographic products, no refunds will be issued. By hiring Sarah Dutton, you agree to these terms. 


Booking and Payment


  1. The Session: You (“The Client”) are guaranteed one portrait session with Sarah Dutton Photography (“The Photographer”). Typically, a session lasts for one hour. Portraits with more than one individual may require an assistant. 


  1. Booking Fee: A completed booking form and a paid Booking Fee are required to secure The Photographer’s services for The Client’s chosen date.


  1. The Booking Fee will be deducted from your total Balance. The remaining Balance will then be payable at the beginning of the photography session. Please note that no photography will take place and no rights are granted until timely payment is made in full. If you refuse to pay the final balance, Sarah Dutton Photography reserves the right to decline to provide any further services, until the balance is paid. You shall also forfeit any monies already paid to Sarah Dutton Photography, whom shall have the right to immediately terminate this agreement with no further obligation, retain any monies paid, and not attend the shoot or event


  1. Travel expenses to off-site location shoots are included within the borders of the borough of Basingstoke and Deane, Hampshire; shoots outside this area will incur an additional small fee to cover my expenses. 


  1. Restrictions: Studio sessions including family sessions at the premises are restricted to a maximum of six (6) people. If you require a large family photo for more than 6 persons, please contact Sarah Dutton Photography to see if this is possible. Additional charges will be incurred. 


  1. Cancellation / Postponement: You understand that by entering into this agreement, Sarah Dutton Photography is foregoing other photographic jobs. 


In the event of a cancellation or postponement of the portrait session/agreement by Client, the booking fee(s) and any monies paid are non-refundable. Booking fees are non-transferable unless otherwise agreed upon by the photographer. At least forty-eight hours’ notice of postponements or cancellations is appreciated if it is possible. In any event, you must provide at least 24 hours’ notice of postponement or cancellation – if you do not, your shoot will be deemed to be cancelled and your booking fee will not be returned to you.


If you are unwell or unable to attend the session, you are entitled to postpone / reschedule the session (provide more than 24 hours’ notice is given) to a mutually-agreed date in the near future one time only. If you wish to reschedule the session any additional times after this, then you must pay an additional booking fee of £10.



  1. The primary photographer for the session will be Sarah Dutton. The photographer will be the exclusive photographer with no other camera or recording devices, including cell phones or tablets, permitted to be used during your session. 


  1. Whilst reasonable efforts will be made to produce and deliver the agreed photographs during the session, The Client agrees that The Photographer’s entire liability to The Client for any claim arising from The Photographer’s performance or agents and servants (including photographers, processing laboratories and postal and delivery agents) is limited to a refund to The Client of the Total Price paid for services.


  1. In the unlikely event of photographic equipment failure which causes the session to be abandoned, you will be offered a choice of (a) a reshoot at a mutually convenient time or (b) a refund of all monies paid, including the booking fee.  The Client agrees that these options are their sole and exclusive options in this situation.


  1. Cooperation and Punctuality / Responsibilities: Sarah Dutton Photography and you both consent to cooperate and communicate happily with each other to maximise the chances of achieving the best possible shooting results. You understand that failure to be punctual can result in loss of shooting time. If You are late or a schedule overruns, Sarah Dutton Photography will use reasonable endeavours with the time they have to compensate and produce the best results they can in the time allotted. No additional time will be added to the session if you are late. The shoot will start at the scheduled time; any lateness will be deducted from that time. If you are more than 30 minutes late to your session and have not agreed this with Sarah Dutton Photography beforehand, you forfeit your session and Sarah Dutton Photography reserves the right to cancel your session based on their judgement of the situation. In the event of such cancellation, your booking fee will be non-returnable.  


  1. The photographer is not responsible for compromised coverage due to causes beyond the control of the photographer including but not limited to lateness of the client or others involved, weather conditions, schedule complications, incorrect addresses provided to the photographer, rendering of decorations, or restrictions of the locations.


  1. Cooperation / No Shows: Photographer is not responsible if Client and/or key individuals fail to appear or cooperate during portrait sessions, or for missed images due to details not revealed to Photographer. If Client and/or key individuals fail to appear to a scheduled portrait session, the deposit is non-refundable. The session can be rescheduled at the original portrait session fee, including an additional deposit. 


It is the responsibility of The Client to ensure that everybody is participating in the session. If any parties and/or children refuse to partake, this is not the photographer's liability. Facial expressions are beyond the control of the photographer. 

The photographer will try her best to engage with children and clients but cannot force anybody to smile. If people are not smiling, it shall not necessarily be considered grounds to reject that image. 


Sarah Dutton Photography will do everything they can to produce good quality images. However, if your baby or child won’t settle or they refuse to participate in the session resulting in few or no images being taken then The Client agrees that this is not Sarah Dutton Photography’s liability.  In this situation, Sarah Dutton Photography will offer The Client a re-shoot at a reduced cost (if not already included in the price) at a time suitable for Sarah Dutton Photography although for newborn sessions it cannot be guaranteed that it will be within three weeks of the original booked date.


  1. Weather: If it is not possible for a session to take place on a scheduled day due to weather, Photographer and Client will reschedule on an agreed date at the earliest date possible, with no additional charge.  This includes weather conditions that prevent The Client or The Photographer from travelling to the shoot location.


  1. Safety: The photographer reserves to right to terminate coverage and leave the location of the shoot if the photographer experiences inappropriate, threatening, hostile or offensive behaviour from person(s) at the shoot, or in the event that the photographer considers that their safety is in question. For shoots at the premises of Sarah Dutton Photography, The Client and any additional persons present will be required to leave the premises immediately.  Details will be passed to appropriate authorities and no refunds of monies paid will be made.


  1. CREATIVE LICENCE: The Photographer shall be granted creative and artistic license in relation to the choice of locations and poses used. Judgement on photographic style and the number of photographs taken and delivered shall be deemed correct. On its own behalf, and on behalf of the subject, The Client acknowledges and agrees:


    1. that they are familiar with The Photographer’s portfolio and are requesting services with knowledge of The Photographer’s style; 
    2. that The Photographer’s work is constantly evolving; 
    3. that The Photographer’s services are of a unique and artistic nature; 
    4. that the photos may be different from photographs taken by The Photographer in the past; and 
    5. that in creating the photos, The Photographer shall use their personal artistic judgment to create images consistent with their personal vision of the event, which vision may be different from The Client’s and the subject’s vision of the event. 


Accordingly, The Client acknowledges that the photographs shall not be subject to rejection on the basis of taste or aesthetic criteria.


The final post production styles, overall look and editing are left to the discretion of the photographer with the exception of specific requests that the client has made to the photographer in writing. 



  1. Retouching: Files are automatically lightly retouched and processed to my signature style, and are available in colour and black and white for no added fee. 

Complex retouching may result in an additional fee. Sarah Dutton Photography, through post production, shall not be performing any of the following:


    • I cannot make you taller or shorter
    • I cannot change the colour of your hair, eyes, skin tone etc. beyond any full image treatment such as B&W.
    • I cannot superimpose different clothing on your body.
    • I cannot add trademarked/copyrighted images, materials, people, places, or things, such as Mickey Mouse or Justin Bieber.
    • I cannot produce any images which include defamatory or degrading depictions or language of any kind, illegal acts, or in any way compromise our professional or personal reputations.


Any additional editing and/or retouching will be subject to an hourly rate of £60 per hour. Retouching includes - but is not limited to - additional skin softening/smoothing, correction of hair/makeup/clothing, swapping a face from one image to another, environmental effects, reflections in glasses, teeth whitening, brightening of eyes, and bodily enhancements


  1. Image Delivery: The final images provided by the photographer will be delivered within approximately 15 working days of the session date, unless otherwise specified by the photographer in contract, by email or in person. Depending on the season and workload of the photographer, some projects may be delivered sooner or later than this allowed time. 


All bookings include delivery via an online gallery where you will have the ability to select your 10 (ten) chosen images from your shoot. The link (and password) to this gallery will be provided in an email or other medium once your images are ready. 


Digital Images will be made available for download (or delivered on a CD, if preferred) to the client ASAP as soon as full payment for the session (and any additional images purchased) is received.  Prints and hard-copy product orders will usually be delivered or ready for collection within 5 weeks of full payment being received, though this cannot be guaranteed external companies are used and they are not under the control of Sarah Dutton Photography.  


This online gallery will be active for 3 months. The client agrees to download this gallery prior to the gallery expiration date. 


  1. The client(s) understands that CDs are for delivery only and that the client is responsible for making a back up of their images. If the client loses the images through failure to backup the files, there is an extra charge for a replacement CD. 


  1. Any products should be inspected upon collection from client. Once the client agrees to take the products they are accepting they are in satisfactory condition. Once digital files have been transferred they are non-refundable.


  1. Preservation of Images: Once a set of high resolution digital files have been delivered, the responsibility to preserve the images passes to The Client, and the decision whether The Photographer will keep a copy or not will be entirely at The Photographer’s discretion.


  1. File Type: The photographer will not supply any unedited or unprocessed RAW files. The photographer will only supply images edited at a standard that the photographer deems appropriate. The client understands that any additional image editing/retouching may incur additional charges. 


  1. Copyright : The 1988 Copyright Act assigns the copyright to The Photographer. It is contrary to the Act - and strictly illegal - to copy or allow to be copied, any photographs covered by this contract. The Photographer grants The Client permission to make copies of the images under the conditions that the images taken by the Photographer are for personal use by The Client and their friends and relatives. The Photographer will provide The Client with a print licence as proof of this permission. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from The Photographer.


The Client(s) also agree that they will not alter, change, manipulate or augment any image - nor will they allow any other person or service to do so – without the express written permission of The Photographer.  Examples include, but are not limited to, adding filters or borders in social media platforms such as Facebook or SnapChat.


The photographer further grants the client(s) permission to make copies of the images under the following conditions:


    • Buyer may not resell, relicense, redistribute without express written permission from photographer. Use as a derivative work, and reselling or redistributing such derivative work is prohibited. Images may not be edited or have filters applied to them. Images may not be used in a pornographic, obscene, illegal, immoral, libellous or defamatory manner. Images may not be incorporated into trademarks, logos, or service marks. Images may not be made available for download.
    • The client(s) will not have access to any unedited images.
    • The Photographer has unrestricted use of these images and can use them wholly or in part in any publication (commercial or otherwise), portfolio or public display with any retouching or alteration without restriction.
    • Copying, scanning or print screening any images unless agreed is strictly prohibited.


  1. Model Release: Client grants to Photographer and her legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of Client, Client’s child or children, or in which Client may be included, for editorial, trade, advertising and other purposes, and in any other manner and medium; to alter the same without restriction; and to copyright the same. Client hereby releases Sarah Dutton Photography and their legal representatives and assigns from all claims and liability relating to said photographs.


  1. Location: The client is responsible for acquiring any and all permits and necessary permission for all locations on which the photographer will be performing services. The photographer is limited by the rules and guidelines of the location(s) and site management. The client agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation of guidelines is the client's responsibility; the photographer can offer technical recommendations only. 


  1. Professional Training: Photo sessions with Sarah Dutton Photography should not be used as a substitute for professional training or shadowing. 


Anybody who books a session with the photographer and subsequently establishes their own new business offering photographic services will be invoiced a full training fee by Sarah Dutton Photography.


  1. Competition Vouchers: These are only valid for 6 months and are non-refundable and non-transferable. They hold no cash value. In the event of cancellation of the original appointment made another appointment can be made but will be charged at the full fee.


  1. Gift Vouchers: These are non-refundable and non-transferable. They hold no cash value. They are only valid for 6 months. If you cancel or do not attend your appointment there is no rearrangement and no refunds.


  1. Amendments: This contract has been freely negotiated and shall be recognised as the entirety of the agreement between us.  Only those changes or modifications specifically placed in writing, attached, dated and signed by The Client and The Photographer at the time of acceptance of this contract shall be recognised as amendments to this contract. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived.


  1. Disputes: In the event of any dispute regarding this contract, both parties agree to attempt to obtain a conciliation before taking any other action. By completing this document or paying a booking fee you are entering into a legally binding contract and you are urged to read the terms and conditions carefully.





Your Name:
Email Address:
Phone Number:
Photo Shoot Location:
Photo Shoot Date:
2nd Person's Name:
3rd Person's Name:
4th Person's Name:
5th Person's Name:
6th Person's Name:
Deposit Paid:

Submit the form to book your photo shoot. You will receive a reply shortly.

Photo Shoots are not fully booked until a deposit has been received. 


All images © Sarah Dutton Photography   07721 587694
Professional Photographer Basingstoke, Hants, GB